Instructions for authors

Aims and scope

Ecologica Montenegrina (ISSN 2336-9744 (online) | ISSN 2337-0173 (print) is peer-reviewed, open access journal in which scientific articles and reports are quickly published. The papers are in the fields of taxonomy, biogeography and ecology (for example: new taxa for science, taxonomic revision, and/or fundamental ecology and biogeography papers). The papers are published in English. The journal is fee-free for the contributing authors. Bibliographies and catalogs could also be published after approval of the Editorial board as Supplements.

Based on length, three categories of papers are considered.

1) Research article

Research articles are significant papers of four or more printed pages reporting original research.

Ecologica Montenegrina encourages large comprehensive works. Single species descriptions should be clearly justified based on their scientific interest. There is no upper limit on the length of manuscripts.

Short papers on species of economic, environmental or phylogenetic importance may be accepted at the discretion of editors, who will generally encourage and advise authors to add value to the paper by providing more information.  Short papers of 2 to 5 pages accepted for publication may be shortened for publication in the Correspondence section.

2) Correspondence

High quality and important short manuscripts of 1 to 5 pages are considered at the end of each multi-paper issue. The journal policy is that faunistic papers can be published only as Collective article.

These short contributions should have no more than 20 references and its total length should not exceed five printed pages (except editorials).  Neither an abstract nor a list of key words is needed; major headings (Introduction, Material and methods…) should NOT be used, except for new taxon heading and references. A typical correspondence should consist of (1) a short and concise title, (2) author name and address (email address), (3) a series of paragraphs of the main text, and (4) a list of references if any. For correspondence of 3 or 4 pages, the first or last paragraph may be a summary.

3) Collective articles

Short faunistic paper dealing with a single species new for national fauna can be published in collective article. All contributors shall be considered co-authors of such collective articles. The authors responsible for each record are listed at the beginning of each section. Relevant reports should be submitted as sections (normally no more than one printed page) of a collective article and not as separate research articles or short communications.The authors should structure their text (restricted to 500 words), without headings, as follows: (1) Introduction and scope of the contribution: 4-5 lines; Brief description of the materials and methods used. The authors are strongly advised to avoid a detailed presentation (and references) of well known and/or widely accepted methods. (2) Results and discussion; References: 4-5 key references, following the format of the journal; Figures: a maximum of two (tables are also considered as figures).

Series A. ‘New Balkan Biodiversity Records (June/December 201x)’: This series will included new records of species found in the Balkan region and/or information on the spatial distribution of already established species of particular interest. Photos of the species and co-ordinates of the sites they were found are necessary. Here is an example of collective article.

Commentaries on published papers are intended for scholarly exchange of different views or interpretations of published data and should not contain personal attack; authors of concerned papers may be invited to reply to comments on their papers.

Preparation of manuscripts

1) General. All papers must be in English. Authors whose native language is not English are encouraged to have their manuscripts read by a native English-speaking colleague before submission. Nomenclature must be in agreement with the International Code of Zoological Nomenclature (4th edition 1999), which came into force on 1 January 2000.

Names of new species can be published in electronic-only journals, but they are not available for nomenclatural purposes unless the publication is registered in ZooBank. This is a recent change to the International Code of Zoological Nomenclature. Here is the web site for registration of papers in ZooBank: http://zoobank.org/

Author(s) of species name must be provided when the scientific name of any animal species is first mentioned (the year of publication needs not be given; if you give it, then provide a full reference of this in the reference list). Metric systems should be used.  If possible, use the common font New Times Roman and use as little formatting as possible (use only bold and italics where necessary and indentions of paragraphs except the first).  Special symbols (e.g. male or female sign) should be avoided because they are likely to be altered when files are read on different machines (Mac versus PC with different language systems). You can code them as m# and f#, which can be replaced during page setting. The style of each author is generally respected but they must follow the following general guidelines.

2) Manuscripts should be compiled in the following order: title page; abstract; keywords; main text; acknowledgments; appendixes (as appropriate); references; table(s) with caption(s) (on individual pages); figure caption(s) (as a list).

·         Title: the title should be concise and complete. Include order and family names of any organisms cited in the title.

·         Authors: the names of all authors should appear below the title, typed in the format first name, middle initial (if available), last name in , e.g. Boris Sket & Peter Trontelj.

·         Address: The address of each author should be given in italics each starting a separate line.  E-mail address(es) should be provided if available. One author should be identified as the Corresponding Author.

·         Abstract: The abstract should be concise and informative. Any new names or new combinations proposed in the paper should be mentioned.

·         Keywords: The abstract should be followed by a list of key words that are not present in the title. Abstract and key words are not needed in short correspondence.

·         All scientific names of genus of lower rank should be italicized. When an animal or plant species or sub species is first mentioned in the text, the binomical or trinomial should be spelled out in full, followed by the author’s name and year. Spell out any genus or species names that may be confused with other names in the text. Spell out genus names when used at the beginning of the sentence.

·         Section headings should be concise.

·       Acknowledgements: Acknowledgements, if appropriate, should appear before the references.

·   References: authors should be listed alphabetically and chronologically. References should be cited in the text as Smith (1999), Smith & Smith (2000) or Smith et al. (2001) (3 or more authors), or alternatively in a parenthesis (Smith 2000; Smith & Smith 2000a, b; Smith et al. 2001). All literature cited in the text must be listed in the references in the following format.

A) Journal paper:

Smith, A. (1999) Title of the paper. Title of the journal in full, volume (number), page range.

B) Book chapter:

Smith, A. & Smith, B. (2000) Title of the Chapter. In: Smith, A, Smith, B. & Smith, C. (Eds.), Title of Book. Publisher name and location, pp. x-y.

C) Book:

Smith, A., Smith, B. & Smith, C. (2001) Title of Book. Publisher name and location, xyz pp.

D) Internet resources:

Author (2002) Title of website, database or other resources, Publisher name and location (if indicated), number of pages (if known). Available from: http://xxx.xxx.xxx/ (Date of access).

·          Authors must adhere to SI units. Units are not italicized.

·         When using a word which is or is asserted to be a proprietary term or trade mark, authors must use the symbol ® or ™.

·         Dissertations resulting from graduate studies and non-serial proceedings of conferences/symposia are to be treated as books and cited as such. Papers not cited must not be listed in the references.

·         Please note that (1) journal titles must be written in full (not abbreviated); (2) journal titles and volume numbers are followed by a “,”; (3) page ranges are connected by “n dash”, not hyphen “-“, which is used to connect two words. For websites, it is important to include the last date when you see that site, as it can be moved or deleted from that address in the future.

·         Illustrations: Legends of illustrations should be listed after the list of references. Small illustrations should be grouped into plates. When preparing illustrations, authors should bear in mind that the journal has a matter size of 25 cm by 17 cm and is printed on A4 paper. For species illustration, line drawings are preferred, although good quality B&W or colour photographs are also acceptable. Please ensure that all imported scanned material is scanned at the appropriate resolution: 600-1200 dpi for line art, 300-600 dpi for grayscale and 300 dpi for color. Figures must be saved separate to text. Please do not embed figures in the paper file. Files should be saved as TIFF (tagged image file format).

·         Tables: if any, should be given at the end of the manuscript. Please use the table function in your word processor to build tables so that the cells, rows and columns can remain aligned when font size and width of the table are changed. Please do not use Tab key or space bar to type tables.

 Submission of manuscripts

Please follow the above basic guidelines and check if your manuscript has been prepared according to the style and format of the journal.  Authors are encouraged to submit manuscripts by e-mail as attachments to the Chief editor (E-mail: ecologmontenegrina@gmail.com).

When you submit your manuscript to your editor, it will be more expedient to the review process if you offer the names of two  more potential reviewers with their email addresses.

Copyright

In submitting a manuscript, authors accept all terms of copyright:

  • They are authorized by their co-authors to enter into these arrangements.
  • The work described has not been published before (except in the form of an abstract or as part of a published lecture, review or thesis), that it is not under consideration for publication elsewhere, that its publication has been approved by all the author(s) and by the responsible authorities – tacitly or explicitly – of the institutes where the work has been carried out.
  • They secure the right to reproduce any material that has already been published or copyrighted elsewhere.
  • They agree to the following license and copyright agreement:

Authors who publish with Ecologica Montenegrina agree to the following terms:

a) Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work’s authorship and initial publication in this journal.

b) Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal’s published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.

c) Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

Review process

When a manuscript is received by the Chief editor, he/she will have it reviewed by at least two peers qualified to evaluate the manuscript and he/she normally asks the reviewers to complete the review in three weeks. However, the reviewing process will normally take longer, depending on the length of the manuscript and reviewer’s responses. All the reviewers of a paper remain anonymous to the authors and act independently before, during and after the evaluation process. They have different affiliation, are usually located in different countries, and they are not aware of each other’s identities. If the decisions of the two reviewers are not the same (accept/reject), the paper is rejected.

Publication

Once the manuscript is accepted by Chief editor, he will then link with author and the printer to ensure that the paper is published without unnecessary delay.  Normally the proof will be sent to the author for checking 1 to 3 days after the final files are accepted.

Printed Version and Reprints (downloaded as pdf)

Ecologica Montenegrina | ISSN 2337-0173 (print) | is published in identical print (high-resolution, black and white) and online (PDF) versions. The print version is issued in a limited edition of 50 copies, printed before any is distributed, and intended to permanently archive the work in a manner that preserves the content and layout.

As of January 2015 the EM journal is only available on line.

ETHICAL GUIDELINES FOR JOURNAL PUBLICATION

The publication of an article in a peer-reviewed journal Ecologica Montenegrina is an essential building block in the development of a coherent and respected network of knowledge. It is a direct reflection of the quality of the work of the authors and the institutions that support them. Peer-reviewed articles support and embody the scientific method. It is therefore important to agree upon standards of expected ethical behaviour for all parties involved in the act of publishing: the author, the journal editor, the peer reviewer, the publisher and the society.
Centre for Biodiversity of Montenegro as publisher of the journal Ecologica Montenegrina takes its duties of guardianship over all stages of publishing extremely seriously and we recognize our ethical and other responsibilities.
We are committed to ensuring that advertising, reprint or other commercial revenue has no impact or influence on editorial decisions. In addition, the Editorial Board will assist in communications with other journals and/or publishers where this is useful and necessary.

DUTIES OF AUTHORS

Reporting standards
Authors of reports of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper. A paper should contain sufficient detail and references to permit others to replicate the work.
Fraudulent or knowingly inaccurate statements constitute unethical behaviour and are unacceptable.
Review and professional publication articles should also be accurate and objective, and editorial opinion works should be clearly identified as such.

Data access and retention
Authors may be asked to provide the raw data in connection with a paper for editorial review, and should be prepared to provide public access to such data, if practicable, and should in any event be prepared to retain such data for a reasonable time after publication.

Originality and plagiarism
The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others, that this has been appropriately cited or quoted. Plagiarism takes many forms, from passing off anothers paper as the authors own paper, to copying or paraphrasing substantial parts of anothers paper (without attribution), to claiming results from research conducted by others. Plagiarism in all its forms constitutes unethical publishing behaviour and is unacceptable.

Multiple, redundant or concurrent publication
An author should not in general publish manuscripts describing essentially the same research in more than one journal or primary publication. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behaviour and is unacceptable. In general, an author should not submit for consideration in another journal a previously published paper. Publication of some kinds of articles (e.g. translations) in more than one journal is sometimes justifiable, provided certain conditions are met. The authors and editors of the journals concerned must agree to the secondary publication, which must reflect the same data and interpretation of the primary document. The primary reference must be cited in the secondary publication.

Acknowledgement of sources
Proper acknowledgment of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work. Information obtained privately, as in conversation, correspondence, or discussion with third parties, must not be used or reported without explicit, written permission from the source. Information obtained in the course of confidential services, such as refereeing manuscripts or grant applications, must not be used without the explicit written permission of the author of the work involved in these services.

Authorship of the paper
Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors. The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included on the paper, and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.

Hazards and human or animal subjects
If the work involves chemicals, procedures or equipment that have any unusual hazards inherent in their use, the author must clearly identify these in the manuscript. If the work involves the use of animal or human subjects, the author should ensure that the manuscript contains a statement that all procedures were performed in compliance with relevant laws and institutional guidelines and that the appropriate institutional committee(s) has approved them. Authors should include a statement in the manuscript that informed consent was obtained for experimentation with human subjects. The privacy rights of human subjects must always be observed.

Disclosure and conflicts of interest
All authors should disclose in their manuscript any financial or other substantive conflict of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed. Examples of potential conflicts of interest which should be disclosed include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding. Potential conflicts of interest should be disclosed at the earliest stage possible.

Fundamental errors in published works
When an author discovers a significant error or inaccuracy in his/her own published work, it is the authors obligation to promptly notify the journal editor or publisher and cooperate with the editor to retract or correct the paper. If the editor or the publisher learns from a third party that a published work contains a significant error, it is the obligation of the author to promptly retract or correct the paper or provide evidence to the editor of the correctness of the original paper.

University of Montenegro